Business VoIP Phone Service As a Flexible and Cost-Effective Solution

VoIP (Voice over Internet Protocol) is also synonymous with voice over broadband, internet telephony or broadband telephony. This technology is an advanced version of telephony communication that uses internet to transmit voice signal. Since the emergence of this technology, many organizations have been benefited by the business VoIP services. Though it is just a beginning but the potential of this technology ensures to provide a high return by enhancing the efficiency level of the organization. Seeing the popularity of internet telephony, many experts predict that POTS (plain old telephone service) would very soon become a matter of past.

There are many market friendly factors associated with the VoIP system. Its application for the long distance phone calls is very efficacious. The features of this technology have ability to transform your business into a profitable entity. The most fascinating part of this system is that it is a cost-effective solution as compare to traditional telephony. The professional business VoIP can save up to 80 per cent cost on long distance calling. Internet telephony includes the communication services like voicemail, fax, call forwarding, caller ID, call blocking, call conferencing, email access, voice-messaging etc.

There are certain steps involved in the whole communication process. The VoIP telephone is able to convert analog signal into digital signal and then through the special modem it goes to the receiver. The receiver's modem will further convert the digital signal into analog so that he can listen and the message. This digital-to-analog conversion is so smooth and convenient that receiver will find high quality of sound to respond immediately. It establishes a seamless communication between business people, customers, owners, and other associates sitting across the world. A hosted business VoIP phone service allows organizations to enhance their customer services by applying user-friendly features.

The auto-attendant feature is the most interactive part of VoIP setup. Here customers can easily reach to the target person by going through dial-by-directory. This technology can effectively play the role of second fiddle for the employers who wish to provide maximum customer satisfaction. Since there is inbuilt intelligence route calls facility, so you can control over calls and configure some specific options in order to reach at target people. Overall, Business VoIP system offers a flexible and alternate solution of communication technology to the companies at a reduced cost.

Source by [lakajira]

Doing Business With the Help of a Virtual Office Service

Virtual office service is the different lines of service that we can get when we set up a virtual office for our business. These services are the same as the different processes in a normal office. The only difference is that you hire a person or a group of person to provide specific functions for your office. In return, you only pay for the needed service and for the time that the service is done. This compared to the traditional way of hiring, offers big savings to businesses. People are outsourced outside the company to provide specific job or jobs and pay the service alone, no extra, no initial expenses and no other investment required. Unlike the usual process of hiring permanent employees that need to be trained to handle or perform jobs, virtual office service provides people who are already fit for the specific job required.

During these hard days, companies strive to cut costs without sacrificing quality of service. They find ways to become more competitive while at the same time minimizing cost as much as they can. And that's when setting up a virtual workplace comes in handy. Companies need no longer rent office spaces on a monthly or yearly basis, rather they do so only when needed. This is true with the virtual office service as well, businesses only get these services when needed, thus promoting savings and cost effectiveness.

An effective virtual office service may include but are not limited to the following: all modern communication functions found in a regular office. Such are the internet, email, instant messaging, online fax, live phone answering service, mail notification and forwarding, a dedicated phone line, message transfer via text or e-mail, meeting or conferencing facilities. All of these services can be modified depending on the manner you like.

If you have a home business and you'd like to have someone answer your phone calls for you, it's possible with the virtual space. They offer this kind of service. Plus you can have the call redirected to your own home phone number. Due to the advanced technology, things like these that were a bit impossible many years ago can be done easily with just a click.

This service is also used when you like to test a product. You hire people to do the service for you. This may include conducting surveys and other tests. This is helpful for starting up a business as doing these studies are costly and it takes time to educate and train people to do this specific job. This kind of service is readily available upon setting up a virtual office.

With the virtual office, with its services, you can be sure that your business no matter how small will have a big presence in the eyes of your market. Using only the latest telecommunication devices, virtual service provide total flexibility for you and a personalized business service to your clients.

The best thing with having the virtual office service linked to your company is the ability to use the service anywhere, at any given time and arguably the most important; at a fraction of the cost compared to having a traditional office.

Source by [lakajira]

Business Answering Service for Sole Proprietors

Sole proprietors of businesses that work out of their homes probably do not employ receptionists so they will need a business answering service to handle incoming business phone calls. If any business cannot handle its incoming calls, it will cause a loss of commerce to the business.

Communications are a vital portion of all businesses and it is vital that customers speak to real people when they call businesses. Most customers, clients, or associates feel irritated when an answering machine picks up when they call to speak to someone at a business. When customers or clients feel irritated with businesses, it does not bode well for such businesses.

Irritated customers equal loss of revenue for any business. However, even if the answering machine does not irritate the customers, it is unlikely that they will place an order over the phone with a machine. Any of these scenarios will cause a loss of profit to a business that does not have a business answering service with live operators to answer their calls.

Live operators can take messages, take orders, and give customers, clients, and business associates information about the availability of the party to whom they are trying to reach. Live operators make callers feel secure that their party will get the message that they leave.

For a step above a normal answering service, businesses that need an appearance of professionalism that having receptionists affords should contact online. This virtual receptionist service greets callers professionally, transfers callsers to the appropriate party, and can even schedule appointments for their clients. This virtual receptionist can also act as a virtual secretary and a virtual office to businesses when they are in need of such services.

Source by [lakajira]

Identifying the Perfect Internet Marketing Services for a Business Enterprise

Many people have realized the opportunity of earning large sums through the web. These business owners know that they can obtain a bunch of product sales from the millions of people who browse the web every day. Having an internet business can make any person wealthy. Even small company owners can make as much as they want. All they need to do is to make full use of internet marketing services. When we speak about marketing approaches, we know for a fact that there are manyof them. Nonetheless, not every single approach is appropriate for a certain business.

Owning an online business does not instantly translate into sales. The target audience has to know that there is a certain service or product that they might be enthusiastic about. Everything comes down to using a great marketing technique. No matter how impressive an item or service might be there is a chance that a business will not have any customers simply because the general public does not know about it. It is not sufficient to count on good fortune and hope that individuals will visit a website. The best way to obtain customers and sales is still by using a marketing strategy.

There are plenty of internet marketing services available for online entrepreneurs. These services are definitely better than traditional marketing schemes. Furthermore, it assures a company owner that sales will come in. Nonetheless, a person has to identify which among these services is the best for her or his enterprise. Since not all online marketers are familiar with these marketing techniques, it is best to have a look at all the services being offered. Each type of service has its own positive aspects and it is essential to examine them carefully and see if it is what you require.

Search engine optimization is an example of internet marketing. It involves discovering keywords that turn into product sales and centering on those keywords. There are lots of keywords that a website can use. However, some of these keywords do not result into sales. Spending on keywords that do not bring sales is definitely a waste of money. Pay per click is another web marketing strategy and it involves extensive keyword research. It is a tactic that directs internet traffic to specific websites, which ultimately becomes sales.

Internet marketing services help businesses in lots of ways. Although there are many services offered by these companies, finding the ideal one is still the initial step. Once you determine which service you need for your business, you can start investing your time and funds on it. Whatever type of business you have you will always have competitors. If your rivals make use of advertising services while you wait for clients to barge in, you can expect them to expand their businesses in no time while you keep on depending on luck. Having a business is an investment in itself. Hence, it is just appropriate that the best marketing techniques are used so that a business will grow. Without proper advertising and marketing, an enterprise can go down the drain.

Source by [lakajira]

Business Plan Services – The 5 Key Stages of the Process

Business planning can never be truly outsourced. If a contractor or consultant is brought into the process they may be allowed to take the lead, but the work will still require extensive collaboration between the entrepreneur or business managers and the contracted firm. This collaboration process will take a different shape depending on the specific firm you are working with, but should include these important stages:

Interview Stage

After a contract has been signed (and perhaps even before) interviewing will occur where the consultant attempts to gather as much business information directly from the entrepreneurs or managers as possible. If there are multiple managers or founders, they will look to reconcile their different accounts of what the business is attempting to do and make the team aware of significant divergences.

Research Stage

With the interview information as background, the consultant can now use a wide range of resources to find supporting data and statistics for the business plan. This will become the basis of the industry / market, customer, and competitive analysis sections of the plan. This is work that can primarily be done by the consultant or consultants on their own. However, the client should keep an eye on the process, getting updates on findings at various intervals so they can offer input rather than simply a huge report at the end of the research process.

Strategy Consulting Stage

With a better idea of ​​the market situation, the consultant is now in a position to help the client craft a better strategy. High quality consultants will not simply accept the business's strategy as dictated, but will bring their own understanding of business strategy to the table at this point. Discussions between the two parties will be important to the process at this stage.

Outlining and Drafting Stage

With strategy and the basic information for the business plan now in hand, the consultant can outline the basic business plan. A draft of the plan will next be created which should serve as a point of additional discussion if necessary.

Completion Stage

Finally, the plan is proofread and copy edited. Appropriate graphics, such as charts, graphs, and logos are inserted to better illustrate what is being said. The business plan consultant should provide directions as to how the plan should be printed and perhaps even how and to whom it should be presented.

Source by [lakajira]

How IT Services Drive Growth For Businesses

A business can grow in different ways. Business owners come up with their own strategies and gimmicks in order to gain more customers. They have their own promotions and advertisements that could increase their sales and their target market. Most businesses use the technology to do so. Technological advancements have really helped a lot of businesses today, which is why IT services are becoming more in demand today. Most established businesses would agree that their success and growth were driven through the latest and up-to-date information technology services. The IT industry can really help any business achieve its goals easier and faster.

The IT industry continues to provide innovative solutions and tools that could help a business become more productive and achieve better results. These tools can help any business retain its best employees and attract new ones as well. It promotes reorganization as well as efficiency in the business. It also promotes better employee performance as well as recognition. Also, it enables the business to provide better customer service, quality products and services. What makes it better for these tools? There are upgrades and developments released regularly, to ensure that a business can take advantage of all its features and use these solutions to find what their customers are looking for.

IT services are great investments today, top business owners would agree. And here's how it can help your business too:

• Learn how to work smarter. IT tools can teach you that you have to work effectively to get the results you want. It teaches you how to be more flexible in the workplace. Automation is one tool and solution that you can use for your business. It helps you to set up processes, at the same time, reduce your expenses. It also helps you accomplish your tasks faster. Having this kind of solution can help your team focus on the more important tasks.

• Learn how to be agile and adapt to changes. The business industry can bring a lot of changes to your business. In order to keep up with these changes, you need to have the most up-to-date IT solutions. These solutions will help you react promptly on whatever change or challenge your business will face.

• Improve information sharing in your business. Technology tools can help you get the information that you need for your business. You can use IT tools to increase the level of collective knowledge of your team. You can use this to improve their work quality, and also, increase your profitability.

Source by [lakajira]

Choosing Business VoIP Phone Service Wisely

The Business VoIP Challenge – Affordable Quality Service

Let's face it; business phone service is mission critical. It's simply not acceptable to sound like Darth Vader, a jar of crickets or have dropped calls and other quality issues.

In fact this was much of the reason for slow adoption of internet phone service to begin with. And herein lay the reason – the internet.

You know, internet connections have come a long way in the last 10 years. Working for the phone company back in 1999, we were selling a T1 to the Internet for almost $ 2,000 per month, now they are only about $ 450 for a decent circuit, maybe less in some areas.

Where we had dial – up at 56 / k before, now we have 12 Mbps cable modems (like a zillion – yes a zillion times faster than dial – up) that can support dozens of PCs and maybe even a few small office VoIP business phones.

So, many of the VoIP quality issues have ironed themselves out. But not all of them.

We still have the challenge as a business decision maker of understanding exactly how this technology saves us money, why we need a good, I mean a really good internet phone service provider AND a good internet connection. We need to make sure we don't end up dropping perfectly good phone service from Ma Bell and maybe even paying a bunch of money on expensive equipment to get cheap phone service.

Fundamentals – How VoIP Works

So we take our voice calls and turn them into 1s and 0s – that's right analog voice from our mouth to data on our PC or IP handset. Then we squirt this data over an internet connection and on to our Internet Telephony Services Provider (ITSP) and viola – internet phone services!

Problem is it sounds great, and we just know; Really know it should save us money – right?

But it does not always work … Why? Because not all internet connections are created equal, and VoIP phone service as a "real time" data stream requires a really good internet connection. Without a superior VoIP ADSL or cable modem connection, we risk having terrible service problems, and perhaps numerous customer and employee complaints.

So let me give you an example what happens when we ASSUME we have a nice, big Internet connection and it should be good for VoIP, but it might still not fit the bill.

You have a plane to catch, and you hop on the huge twelve lane highway out by your place to the airport. You know it's only going to take about 15 minutes, because its 10PM at night and no one is on the road. Plus you have a twelve lane highway, right?

So the twelve lane highway is your 12 Meg cable modem, or your 6 Meg ADSL connection. You simply know this is a lot of bandwidth, right? I mean it is, and it only cost about $ 60 or so a month, so this is a good deal, surely we're gonna save a ton of money by moving to VoIP – right?

OK, now you're coming home from the airport a few days later after your trip. You arrive and it's 4:30 PM on a Friday afternoon. Same twelve lane highway, same car, same everything, except its rush hour!

How long is it going to take to get home? Does it matter you're on a twelve lane highway? Of course not. You're going to creep along, with starts and stops, and if you're a VoIP conversation, we call this jitter, packet loss and latency. And VoIP hates all this stuff, see?

So what's happened here is that what many times is an OK ride to the airport isn't OK when we have to SHARE the road with others, right? Same thing with VoIP and "best effort" internet connections. There is simply no guarantee that when we need a big, clean pipe for good VoIP, we won't end up sharing the bandwidth with other internet users.

What Do We Know? What More Can We Learn?

The lessons here are:

* Internet phone services can save money by converging voice and data onto a single connection. We then can fire the phone company, and get rid of these expensive phone lines.

* We cannot assume our existing internet connection will support one or more VoIP phone service telephone calls, all day, every day, day in and day out, 365 days a year. In fact, the more CONCURRENT calls we have the more challenging it is to assure we have high quality calls.

* We need to know how to pick not only the best VoIP phone service provider, but also the best Internet Service Providers (ISPs) so as to assure "business class" internet phone services.

* This may seem somewhat complicated and it needn't be. But we cannot leave our business phone services to chance. We must assure we understand the issues, and make informed decisions to benefit from the adoption of VoIP phone service in the business environment.

So do your homework, and test any existing internet service BEFORE porting your published business phone numbers to an internet phone service provider. If you're a larger business and want assistance, get with a professional like they many times can help you understand your needs, then design the VoIP phone service network or solution before shopping the market for you .

Source by [lakajira]

How Do PEO Services Provide Huge Small Business Benefits?

Between 1980 and 2000, the number of labor laws and regulations grew by almost two thirds as reported by the Small Business Administration, which is estimated that owners of small or mid-sized businesses spent up to a quarter of their time on employment-related paperwork. Over the last decade, more laws and regulations have continued to pound many small businesses into submission, but the skyrocketing use of Employee Leasing services, also known as Professional Employer Organizations (or PEOs) have given employers a life raft they desperately need to compete and survive.

There are four core services that a PEO provides for a business: Payroll, workers' compensation, employee benefits and human resource services. Here's a quick summary of the benefits of each and how they can impact your business.

Payroll Outsourcing Benefits:

Avoid IRS Penalties

According to the IRS, 40% of small businesses pay an average penalty of $ 845 per year for late or incorrect filings.


If paychecks are delayed or paperwork is mishandled, the employee leasing service is responsible to fix things.


Do you have the time and energy to closely supervise your business's payroll for time and rate abuses and other shady activities?

Garnishment Deductions

Printing extra checks for child support payments, IRS and other wage garnishments takes time and costs you money. An employee leasing provider will manage these tasks.

Direct Deposit

Small businesses recognize that employees want direct deposit. Not having to make a trip to the bank is an important convenience for them and reduces wasted productive time for you.

Free Up Free Time

Payroll processing is a time-consuming process. Outsourcing payroll can free up staff time to pursue more important value-added and revenue-generating activities.

Alleviate Pain

Payroll is a headache in the best case and a nightmare in the worst case. Business owners who outsource payroll through a PEO service eliminate a tiresome source of personal pain.

Avoid Technology Headaches

Keeping up with the latest version of payroll software programs and the most recent tax tables isn't easy and requires and regular investment. Using the wrong tax tables can result in stiff penalties. Outsourcing payroll with an employee leasing company removes those headaches and keeps payroll running smoothly.

Workers' Compensation Benefits :

No Money Down

Create more cash flow without paying thousands of dollars down to access a work comp insurance policy.

Huge Savings

An employee leasing provider can immediately save you up to 40% (or more) on your workers' compensation insurance compared to traditional policies.

Pay As You Go

Workers' compensation insurance costs are based on a percentage of payroll. The insurance premiums are automatically deducted by submitting payroll through the employee leasing provider.

No Audits

No more silly math formulas to figure out, or time wasted on annual audits, streamlining the services of payroll and work comp through a PEO service eliminates the arguments.

No Silly Fees

State expense fees, terrorism fees, etc. costs hundreds of dollars – all for the privilege of having work comp coverage! Eliminate ridiculous fees with through a PEO provider.

New & Small Company Benefits

Traditional work comp carriers want to cherry pick the most profitable clients, leaving new or small companies without options or only state assigned risk pool coverage which cost a fortune. Even the smallest business can obtain competitive workers' compensation insurance through an employee leasing provider.

Bad Claims History Options

Claims happen! What shouldn't happen is a punishment so severe your ability to compete or even stay in business is in jeopardy. Employee leasing companies will view your whole history not an isolated incident or time period of bad luck.

Big Company Benefits at Reduced Rates:

Group Major Medical Plans

Discounted rates on group health care plans through providers such as Blue Cross Blue Shield, Humana, Aetna and United.

Dental and Vision Plans

Multiple choices and options for even the smallest business.

401 (k) Retirement Plans

No fees, online support access to accounts – even contributions to your account by the PEO!

Life / Disability Insurance

Diverse options for employers and employees. Educational and enrollment support.

Flexible Spending Accounts & Health Savings Accounts

Get creative, specifically designed plans for your business.

Supplemental Insurance Options

Multiple, cash benefit plans such as Aflac, Combined and Colonial.

Human Resource Outsourcing Benefits:

Administration of unemployment claims.

Proper employee verification and performance procedures.

Customized employee handbooks.

Training and seminars for management and employees.

ADA, FMLA, EEO, compliance / employment regulations.

Consult and draft employment policies in both English and Spanish.

On-call support from professional Human Resource experts with extensive legal and HR knowledge.

A PEO service can drive down your employee related costs and give you more time concentrate on growth. Choosing the right employee leasing provider will determine how much you'll save and the benefits you'll receive. Employee Leasing is the easiest way to get competing quotes from top rated providers that can deliver the services your company needs.

Source by [lakajira]

How To Grow Your Business With Hosted Telephony Services?

Hosted telephony services , or more commonly known as hosted Voice Over IP (VOIP) are a relatively new offering as an alternative to the traditional phone lines within a company so that there will be a single cohesive telephone system.

The old telephone system, called private branch exchange (PBX) required a physical device to be installed within an establishment's premises to be able to connect the in-house phones with each other, as well as to the lines in the outside world. Its functions include call forwarding and transferring, voicemail services, and call queuing. With the PBX system, you will need hardware as well as an in-house engineer to maintain it. This can take a huge chunk from your budget, especially for a fledgling company, especially since PBX services are provided by an outside group, and you would also need to pay fees to receive and make calls outside of your office.

Hosted telephony services provide a cheaper alternative to the PBX system. With this, you do not need to get special hardware to be able to set up a line connection within and outside of your company. Instead, this form of communication service uses the Internet to connect these lines to each other, through Internet protocol (IP).

Another reason why telephony services are cheaper than PBX systems is that the latter will need to be upgraded every once in a while to keep it from being obsolete. You do not have this disadvantage if you choose to outsource your business telephone communication, and in fact, most of its providers offer automatic upgrades once they upgrade their own system, and you can avail of additional services through 'a pay as you grow' system . Moreover it is more manageable and easier to support since the solution is web-based and does not require complicated and expensive hardware.

Aside from the lesser expenses that you can find in hosted telephony services, another advantage it offers is that it ensures business continuity. In any unfortunate incidents that you lose connectivity in the office or something happens to the establishment that makes it unavailable, these third-party service providers can route the calls and divert these to alternative receivers, such as mobile phones or alternate offices, so that you will not end up losing clients.

Other advantages of hosted telephony services are security and flexibility because these service providers ensure that the lines are secure and inaccessible to outsiders. In terms of flexibility, hosted telephony services do not force people to buy a single package with add-ons that they won't ever use. Clients can choose only the features that they are sure they will be needing in their company.

Hosted telephony services can be a valuable addition to the Business Process Outsourcing industries. Because it can also be used to route phone calls, call centers can take advantage of this service by using it to redirect the calls to its agents to be able to address the needs of the clients easily. This is especially useful in virtual call centers where the operators are actually not housed in the same location. With hosted telephony services, the calls being made can still be received by these agents if they are not housed in the same place. This will make the system efficient, particularly if it's used in conjunction with predictive dialers.

A good hosted telephony services provider will be able to answer the need of companies, no matter how large it is, or how long it has been in the business.

Source by [lakajira]

Elevate Your Business With Data Entry Services

The sole aim of many organizations is to progress well in their objectives and hire people who are good and efficient in their work. However, sometimes, there are some work profiles that are mundane in nature but equally important like data entry services. You will be amazed to know that these services also play a crucial role in building the future of an organization.

In fact, with the coming of information technology, the data entry services have actually become a kind of industry, as various businesses need accurate and detailed information for various reasons. Thus they are relying on such services that not only help them in growing but are cost effective too. These data entry services are an asset for any organization irrespective of its size in both the terms of workforce, financial status and area. With the help of such services you are able to get the information on the market trends, your clients and moreover, about the status of your own business. Hence, there is a lot of demand for data entry services in order to do great business.

As you must be aware of the fact that data entry services can be time consuming; hence it requires efficient workforce to execute various tasks perfectly and diligently. Every transaction has to be recorded, processed and analyzed so that the management or the decision-makers can have a clear picture of the actual financial standing of the company. In fact, there are many organizations that are interested in the data of company so that they can strike a business deal with the company in the future; the competitors are also the one's who are constantly following the happenings of the company. However, the most important part that constitutes group are the shareholders, employees, creditors, consumers and the market in general. Therefore, this service plays a significant role in determining the future of the company. Thus, it is taken very seriously by many business enterprises for various reasons that can elevate their businesses by many fractions.

In fact, data entry services are now being outsourced from various leading vendors to further simplify the requirements of every business. Well, these services cover many business activities like document and image processing, data conversion, image enhancement, image editing, catalog processing, and photo manipulation. In fact, you can use data entry services for transferring hard or soft copy to any database format; insurance claims entry; PDF document indexing; online data capture; product catalogs to web based systems; online order entry and follow up; creation of new databases. Moreover, banks, airlines, government agencies, direct marketing services and service providers are using these services for better businesses.

The data services are also utilized for mailing lists; data mining and warehousing; data cleansing; audio transcriptions; legal documents; indexing of vouchers and documents; hand written ballot or card entry; online completion of surveys and responses of customers for various companies. Now its up to the company to whether go for a vendor or hire in-house staff to accomplish tasks in a better way; the main purpose of this service is to offer convenience that can help in curbing time as well as other resources.

Source by [lakajira]

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